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This Personal Data Notice (“Notice”) describes how Michael Chai Ken (a partnership incorporated under the laws of Malaysia with its place of business at Level 5, Wisma Hong Leong, 18 Jalan Perak, 50450 Kuala Lumpur, Malaysia) uses your Personal Data.


Collection of Personal Data:-

1.    “Personal Data” means information about you which you have provided to Michael Chai Ken, for, which you are identifiable, including but not limited to your name, address, telephone number, facsimile number, identification card number, birth certificate number, passport number, nationality, occupation, designation in your company, email address, personal preferences, particulars of your spouse or family members, bank account information, credit card information, race, gender, date of birth, status of marriage, domicile, educational background, financial background, confidential information which you have provided to Michael Chai Ken in the registration form, application form or any other similar forms and or any other information which may identify you, your spouse or family members that has been or may be collected, stored, used and processed by Michael Chai Ken from time to time including personal data which are sensitive such as health, religious believes or any similar believes.

2.   In addition to the Personal Data you provide to Michael Chai Ken directly (i.e. during your communications with Michael Chai Ken and/or when you engage Michael Chai Ken to provide services), Michael Chai Ken may also collect your Personal Data from a variety of sources, including and without limitation at any events, conferences, seminars or talks organised or sponsored by Michael Chai Ken and/or from the cookies used on the Website.

3.   The provision of your Personal Data is voluntary. However, if you do not provide your Personal Data, Michael Chai Ken may not be able to (i) communicate with you; (ii) provide you the services you require or engage us for or (iii) process your Personal Data for the Purposes or Other Purposes outlined below.

4.   If you are an agent, vendor, supplier or service provider, provision of your Personal Data is mandatory and failure to provide your Personal Data, may be a breach of laws or regulatory requirements, and may cause Michael Chai Ken to be unable to engage you to provide services or products or issue payments to you for products or services provided.  

Purposes of Processing:-

5.   Michael Chai Ken may use and process your Personal Data for the purposes relating to the services you have requested and for the business activities of Michael Chai Ken which shall include, without limitation (“the Purpose”):-

a)         to perform Michael Chai Ken’s obligations in respect of any engagement, retention or contract entered into with you;

b)         to provide you with any services that you have requested;

c)         to communicate with you; 

d)         to validate your identity relating to any services you have requested;

e)         to respond to questions and comments from you;

f)          for internal administrative purposes;

g)         to facilitate or enable any checks as may be required by Michael Chai Ken in order to engage you;

h)         to provide information to regulatory and governmental authorities in order to comply with statutory and government requirements;

 i)         for purposes of detection and prevention of possibility of fraud/misrepresentation; and

 j)         for Michael Chai Ken to comply with its obligations under law;  

and you agree and consent to Michael Chai Ken using and processing your Personal Data in the manner as identified in this Notice.   

Other Purposes:-

6.    Michael Chai Ken may also use and process your data for other purposes such as:-

(a)       to send you materials such as newsletters, articles, write-ups as well as other updates;

(b)       to distribute information or details of events, seminars, conferences and talks which may of interest to you;  

(c)       to send as potential referees to (i) editors/researchers in ranking legal publications and journals; (ii) potential clients who request for referees of past work in Requests for Proposals, tenders, submissions; by way of email or mail.     

 7.  If you do not consent to Michael Chai Ken processing your Personal Data for the purposes listed in Paragraph 6, please notify Michael Chai Ken using the contact details stated in Paragraph 10 below.  

Transfer of Personal Data:-

 8.   As Michael Chai Ken’s information technology storage facilities and servers may be located in other jurisdictions, your Personal Data may be transferred to, stored, used and processed in a jurisdiction other than Malaysia. Further, your personal data may be transferred out of Malaysia for the purposes as described in Paragraph 6(c) where such ranking legal publications and journals and/or potential clients are located outside of Malaysia. You understand and consent to the transfer of your Personal Data out of Malaysia as described herein.  

Disclosure to Third Parties:-

  9.  Your personal data may be transferred, accessed or disclosed to third parties for the Purposes and Other Purposes. Further, Michael Chai Ken may engage other companies, service providers or individuals to perform functions on Michael Chai Ken’s behalf, and consequently may provide access or disclose to your Personal Data to the third parties who are under a duty of confidentiality to us, such as those listed below (not exhaustive):

(a)        information technology (IT) service providers;

(b)       data entry service providers; 

(c)       storage facility providers;

(d)       banks and financial institutions;

(e)       insurance providers;

(f)        any professional advisors and external auditors;

(g)        regulatory and governmental or quasi-governmental departments / bodies / authories in Malaysia and other countries such as Companies Commission Of Malaysia, Land Office, Land Registry, Courts Of Law, Stamp Office, Post Office, MYIPO and et cetera; and

(h)        regulatory and governmental authorities in order to comply with statutory and government requirements. 

Access & Correction Requests and Inquiries:- 

10. Subject to any exceptions under applicable laws, you may at any time hereafter request  for   access to, or for correction or rectification of your Personal Data or limit the processing of  your Personal Data, or seek further information from Michael Chai Ken by contacting:-

Office Administrator
Michael Chai Ken

TEL: +603 2166 8662
FAX: +603 2166 8661


11. Michael Chai Ken reserves the right to impose a fee for access of your Personal Data as permitted under the law.   

12. In respect of your right to access and/or correct your Personal Data, Michael Chai Ken has the right to refuse your requests to access and/or make any correction to your Personal Data for the reasons permitted under law, such as where the expense of providing access to you is disproportionate to the risks to your privacy or others’ privacy.

Acknowledgement and Consent:-

By engaging Michael Chai Ken to provide services or by interacting with Michael Chai Ken either at our events, conferences, seminars, talks or otherwise, or by using the Michael Chai Ken’s website (“Website”), you acknowledge that you have read and understood this Notice and agree and consent to the use, processing and transfer of your Personal Data by Michael Chai Ken and all persons involved in the provision of services by Michael Chai Ken as described in this Notice. 

Michael Chai Ken shall have the right to modify, update or amend the terms of this Notice at any time by placing the updated Notice on the Website.  By continuing to communicate with Michael Chai Ken or by continuing to use Michael Chai Ken’s services or by your continued engagement with Michael Chai Ken following the modifications, updates or amendments to this Notice, such action shall signify your acceptance of such modifications, updates or amendments.

In the event of any conflict between the English and other language versions, the English version shall prevail.




Tel: +603 2166 8662 | Fax: +603 2166 8661 | Email:

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